Collecting routine and timely cancer stage at diagnosis by implementing a cancer staging tiered framework: the Western Australian Cancer Registry experience

Background Current processes collecting cancer stage data in population-based cancer registries (PBCRs) lack standardisation, resulting in difficulty utilising diverse data sources and incomplete, low-quality data.

Implementing a cancer staging tiered framework aims to improve stage collection and facilitate inter-PBCR benchmarking.

Objective Demonstrate the application of a cancer staging tiered framework in the Western Australian Cancer Staging Project to establish a standardised method for collecting cancer stage at diagnosis data in PBCRs.

Methods The tiered framework, developed in collaboration with a Project Advisory Group and applied to breast, colorectal, and melanoma cancers, provides business rules – procedures for stage collection.

Tier 1 represents the highest staging level, involving complete American Joint Committee on Cancer (AJCC) tumour–node–metastasis (TNM) data collection and other critical staging information.

Tier 2 (registry-derived stage) relies on supplementary data, including hospital admission data, to make assumptions based on data availability.

Tier 3 (pathology stage) solely uses pathology reports.

Findings The tiered framework promotes flexible utilisation of staging data, recognising various levels of data completeness.

Tier 1 is suitable for all purposes, including clinical and epidemiological applications.

Tiers 2 and 3 are recommended for epidemiological analysis alone.

Lower tiers provide valuable insights into disease patterns, risk factors, and overall disease burden for public health planning and policy decisions.

Capture of staging at each tier depends on data availability, with potential shifts to higher tiers as new data sources are acquired.

Conclusions The tiered framework offers a dynamic approach for PBCRs to record stage at diagnosis, promoting consistency in population-level staging data and enabling practical use for benchmarking across jurisdictions, public health planning, policy development, epidemiological analyses, and assessing cancer outcomes.

Evolution with staging classifications and data variable changes will futureproof the tiered framework.

Its adaptability fosters continuous refinement of data collection processes and encourages improvements in data quality.